The ‘Transactions’ form provides an audit trail where a sequence of trades can be traced from the ‘initial offer’ to a currently active certificate. It is not a data entry form.
Opening the Transactions Form
To open the ‘Transactions’ form, open the ‘Owner Register’ from the ‘Navigation’ toolbar on the left side of the web page.
Under ‘Forms’ on the left side of the ‘Owner Register’, press the ‘Transactions’ button (see below).
The ‘Transactions’ form will open (see below).
Moving Between Companies
Transactions for different companies can be displayed using the ‘View All Companies’ list to the right of the form.
Transactions - Overview
Dates for transactions entered on the ‘Enter Transaction’ form are listed in chronological order on the left side of the form (see item 1 below). Select the type of ownership, e.g. Common, Preferred, or Units, from the ‘Check Ownership Type To Filter’ option (see item 2). To filter by date, enter a beginning and ending date (see item 3) and then check the ‘Apply Date’ check box (see item 4). Scrolling to the right in a grid provides additional information (see items 5).
When one of the dates in the ‘Transaction Date’ list (see below) is selected, all of the currently active certificate(s) for transactions created on the selected date appear in the top grid (see below). Here, there is only one transaction for the selected date.
When another date is selected from the ‘Transaction Date’ list (see item 1 below), certificate records for all of the transactions on the selected date appear in the top grid. When one of the certificates in the top grid is selected (see item 2) all certificates in the same transaction appear in the second grid (see item 3). In the example below, only the certificate selected in the first grid appears in the second grid, meaning only one certificate was purchased in the transaction. We know the shares were purchased from a prior owner rather than the issuing company because the certificate that was surrendered by the previous owner is highlighted green and the record is in the bottom, ‘Replaced Certificate(s)’ grid (see item 4).
In the example below, when certificate 92 is selected in the top grid, the middle grid displays only certificate 92, indicating certificate 92 was the only new certificate created in the transaction. The bottom grid shows surrendered certificate 90 with 250 shares/units and surrendered certificate 91 with 350 shares/units, indicating they were replaced by certificate 92 with 600 shares/units. The number of buyer and seller shares or units in this transaction are balanced, i.e. 250 shares + 350 shares represented by the two surrendered certificates equals 600 shares represented by the new, active certificate.
In the example below, when a date is selected in the list on the left, certificate 28 appears in the top grid. When certificate 28 is selected in the top grid, certificate records 28 and 29 appear in the middle grid, indication two certificates were created in this transaction. The certificate they replaced, certificate 27, is listed in the bottom grid.
The audit trail traces the sequence of transactions where certificates replaced, and were replaced by, other certificates.
In the example below, when the date 2017-12-20 is selected, all of the active certificates involved in a transaction on the same date appear in the top grid. When certificate 22 is selected (see below), all certificates in the same transaction as certificate 22 appear in the middle grid. The certificate 21 record is in the bottom ‘Replaced Certificate(s) grid indicating certificate 21 was replaced by certificates 22 and 23.
To determine which certificates replaced a certificate, double click the certificate record in the middle grid. To view which certificates were replaced, double click a certificate record in the bottom grid. (Examples follow.)
Which certificate(s) replaced a surrendered certificate: To see which certificates(s) replaced surrendered certificate 23 (see above), double click the certificate record in the middle grid. The certificates that replaced it will appear in the middle grid (see below) and certificate 23 will move to the bottom ‘Replaced Certificate(s)’ grid (see below). So, certificates 28 and 29 replaced certificate 23.
This process can be repeated until the currently active certificate(s) is displayed. If an active certificate is double clicked, a message will appear stating that it is an active certificate, not surrendered, and no certificates follow it.
Which certificate(s) were replaced by a surrendered certificate: Certificate 21 is in the bottom ‘Replaced Certificate(s)’ grid (see the second graphic above). To see which certificates were replaced by certificate 21, double click the certificate 21 record in the bottom grid.
If certificate 21 replaced another certificate, the certificate 21 record will move to the middle grid and the record for the certificate it replaced will appear in the bottom, ‘Replaced Certificate(s)’ grid.
In this example, certificate 21 is part of an initial offer and this message appears when Certificate 21 is double clicked:
Long sequences of transactions can be traced forward to the currently active certificate, and backwards to the initial offer.
The ‘Tools’ menu on the ‘Transactions’ form opens the ‘Owner Register’ where the ‘Tools’ menu options can be selected. Owner register tools are described in the ‘Owner Register Help’ file.
The ‘Reports’ menu on the ‘Transactions’ form opens the ‘Owner Register’ where the type of ownership can be selected, and reports can be created. Owner register reports are described in the ‘Owner Register Reports Help’ file.